Every list comes with its namesake: the Search Box. It works just like a Google or Bing search – simply type all or part of a word to quickly search and get results in your list. Now you’re getting warmer!
In many Search Lists, you’ll find dropdown boxes that can refine your results further. For example, in the Client List, you can easily limit your search to Prospects so you can hone in on those who you’d like to convert to clients.
While looking at search results, you might notice some out-of-date or incorrect data. You might see a client who doesn’t have a phone number listed, but you just remembered you’ve got their number in your cell phone. With one click below to enable editing, you can then enter or change just about anything – right there, right now, without extra “edit” screens to get in the way of productivity. You can even delete a record simply by clicking the “X” at the end of the row!
The default view gives you essential information… But what if it’s not what you need? For example, what if you need the billing address instead of the physical address? What if you want to get rid of the Client/Prospect column? Not to worry! In the same line as the Search Box, over to the right, you’ll find the “Grid View” check box. Give it a click – and you’ll see the column headers change to an editable version! A new option has suddenly appeared: “Column Chooser...” Clicking on this enables you to select from a plethora of column options to bring the data you need to front-and-center. From there you can drag-and-drop the columns into the order you need.
Once you’ve sliced-and-diced your data down to size, you might consider using it to send out mailings (mail merge), adding formatting, or pretty much any other purpose. One click on the Excel icon while in Grid View will drop the current search list results into an Excel spreadsheet, already divided into columns and partially formatted!