This article was updated to reflect current Dynamics 365 and Power Apps functionality.
This article is part of our complete guide to Views in Dynamics 365 and Power Apps.
👉 Read the full guide here.
Over time, most Dynamics 365 and Power Apps environments accumulate far too many views. The result is a long, cluttered view list that makes it harder for users to find what they actually need.
As a general best practice, we recommend keeping:
- 3 to 6 views per table
- A small number of well-defined system views
- A handful of personal views tailored to each user
In this article, we’ll walk through how to hide unused views and keep your system clean and easy to use.
Why Fewer Views Are Better
Having too many views leads to:
- Slower navigation
- Confusion about which view to use
- Lower user adoption
A short, intentional view list makes Dynamics 365 feel simpler and more approachable — especially for new users.
Hiding Views You Don’t Need
Cleaning up your view list is easier than you might expect.
From the View Selector, choose Manage and share views. From there, you can hide views you don’t want to see with a simple click.
Once you apply the changes:
- Hidden views disappear immediately
- No data is deleted
- Other users are unaffected
This allows each user to tailor their view list to how they work.
Personal Views vs. System Views
Not all views follow the same rules.
Personal Views
- Can be hidden by any user
- Only affect the person hiding them
- Easy to hide and restore at any time
System (Global) Views
- May require administrator permission to hide
- Controlled by a system setting
- Often managed centrally to maintain consistency
If you don’t see the option to hide system views, your administrator may need to enable that feature.
Bringing Views Back
Hiding a view is never permanent.
If you decide you need a view again:
- Open Manage and share views
- Re-enable the view with a click
- Apply the changes
The view will immediately reappear in your list.
Sorting Your View List
While you’re cleaning things up, you can also control how views are sorted.
You can choose to:
- Show personal views before system views
- Show system views before personal views
- Sort all views alphabetically
Alphabetical sorting is often the cleanest and easiest to scan, especially in environments with multiple custom views.
Final Thoughts
Tidying up your views is a small change that delivers a big payoff.
By limiting your view list to only what you actually use, you’ll:
- Spend less time searching
- Reduce confusion
- Make Dynamics 365 and Power Apps feel faster and more intuitive
It’s one of the easiest ways to improve productivity without changing a single business process.
If you’d like help simplifying your views or improving user adoption in Dynamics 365 and Power Apps, P2 Automation can help. Visit www.p2automation.com to learn more — and don’t forget to subscribe to our YouTube channel for more tips like this.
